Gym Management Software

Gym management software by MoonFellow IT Solutions, Noida. Manage members, renewals, face recognition attendance, trainers and billing with no monthly fees.

Running a gym means juggling memberships, renewals, payments, attendance, trainers, classes and member progress, usually across registers, spreadsheets and WhatsApp. Renewals get missed, payments are hard to track, and it is difficult to know which members have stopped coming. Many gym software products solve this, but charge monthly subscription fees that keep rising and include complexity a local gym does not need.

We build gym management software that is simple to use, affordable to run and covers the entire operation of a fitness centre in one place.

Built on our own product: FitnessAI

We developed FitnessAI, a self-hosted gym management platform built for small and medium-sized gyms. It brings together member management, attendance, billing, trainers, workout plans, classes, inventory and a member portal, with more than 15 modules. It runs on standard shared hosting with one-click installation, so gym owners avoid recurring SaaS fees. We can set up FitnessAI for your gym or build a custom version for your fitness business.

Benefits for gym owners

• Never miss a renewal: see which memberships are expiring and follow up on time.
• Track every payment: know who has paid, who is due and how much revenue you made this month.
• Accurate attendance without costly hardware: face recognition works from a standard camera or tablet.
• Keep members motivated: workout plans and progress tracking show members their results.
• No monthly subscription: a self-hosted system means you pay once, not every month.
• Easy for your staff: a simple interface that front-desk staff learn quickly.

Features of our gym management software

Member management

• Member registration and detailed profiles
• Membership plans, renewals, billing and payments

Attendance

• Manual attendance and code-based self check-in
• Face recognition attendance in kiosk mode
• Attendance history and daily attendance reports

Trainers

• Trainer profiles and member assignments
• Schedule tracking and performance monitoring

Workouts and fitness tracking

• Workout plan creation and assignment
• Progress tracking, fitness monitoring and member activity reports

Classes and facilities

• Class scheduling and locker management
• Resource allocation and facility tracking

Product shop and inventory

• Sell supplements, merchandise and accessories
• Inventory tracking, sales monitoring and revenue tracking

Member portal

• Mobile-friendly self-service portal
• Members can view attendance history, workout plans and membership details

Privacy-friendly face recognition attendance

Our face recognition attendance runs in the browser and does not need expensive biometric machines. Face matching happens locally on the device, photos are not uploaded to the server, and only secure facial descriptors are stored. Members simply look at the kiosk screen to check in, which is faster and more hygienic than fingerprint scanners.

Who it is for

Gyms and fitness centres, CrossFit boxes, yoga and pilates studios, martial arts and dance academies, sports clubs and gym chains with multiple branches.

Our process

1. Understanding your gym: your plans, pricing, timings, trainers and how you run the front desk.
2. Setup or custom development: we configure FitnessAI for you or build the features you need.
3. Data import: we import your existing members and membership details.
4. Training: we train your front desk and trainers.
5. Support: ongoing updates, with automatic database upgrades built in.

Frequently asked questions

Do we have to pay a monthly fee?
No. FitnessAI is self-hosted, so there is no recurring SaaS subscription for the software.

Do we need a biometric machine for attendance?
No. Face recognition attendance works with a standard camera or tablet, and manual and code-based check-in are also available.

What hosting does it need?
It runs on standard shared hosting and installs in one click, so you do not need a dedicated server.

Can members see their own workout plans?
Yes. The member portal shows workout plans, attendance history and membership details on any phone.

Can you customise it for our gym?
Yes. We can add features, change workflows or build a fully custom version for your fitness business.

Ready to run your gym the smart way? Get a free quote or ask us for a FitnessAI demo.